What is Purchase Order Management?
Purchase Order Management is the process of creating, tracking, and managing purchase orders from initial request to delivery. It involves coordinating with suppliers, managing order status, tracking inventory levels, and keeping financial records updated.
Many organizations have processes defined to ensure standardized procurement. However, use of spreadsheets and emails as tools for communication and record keeping works only for smaller operations. For growing and larger organizations, these can create confusion and cause delays.
For eCommerce businesses, effective purchase order management is crucial for maintaining the right stock levels, minimizing order delays, and ensuring a seamless supply chain. With the growing complexity of inventory needs and supplier relationships, a streamlined purchase order management system automates manual tasks, reduces errors, and enhances control over the order process, resulting in better accuracy, operational efficiency, and customer satisfaction.
Key Benefits of Using a Purchase Order Management System
Implementing a Purchase Order Management System can transform how you manage inventory,suppliers, and operations. Here are the top benefits:
Enhanced Order Accuracy
Real-Time Order Tracking
Improved Supplier Management
Cost and Inventory Control
Data-Driven Decision-Making
Compliance and Financial Record Accuracy
A Purchase Order Management System is more than just a tool; it’s a strategy for better inventory, supplier, and financial control, setting up your business for long-term success in a competitive eCommerce landscape. Talk to our team for more information.
Success Story: Leading Sports Brand Streamlines Purchase Orders with Vendor Portal
About the Client
A dynamic multi-brand organization from the sporting goods and recreation industry struggled to manage purchase orders across suppliers.
They relied heavily on spreadsheets and emails as tools for record keeping and communications. This created significant challenges like increased manual efforts, data entry errors, poor visibility into PO status, inefficient operations, and scalability constraints as the business grew and they acquired more brands.
Solution
Recognizing client’s needs, i95Dev implemented a comprehensive vendor portal with purchase order management capabilities. The portal’s role-based access controls and self-services capabilities enabled suppliers to view and manage their own purchase orders.
The portal was also integrated with client’s Microsoft ERP system, enabling seamless data synchronization across all platforms (eCommerce, ERP, and Vendor Portal).
Result
The Vendor Portal transformed client’s purchase order management operations. The automation eliminated manual errors, improved cost and inventory control, enabled real-time order tracking, increased operational efficiency, and strengthened supplier relationship.
Whether you’re scaling your business or managing complex supplier networks, we can help you achieve seamless purchase order management.
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